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Information for FUSION-EP Students Coming to Stuttgart

Applications for 2017 are open.
DEADLINE for ALL local applications: May 1st.
See below for procedure.

Welcome to Stuttgart

Dear ERASMUS MUNDUS students

This page contains some general information to help you get settled in Stuttgart. Jump to the applications section.

The date of your arrival is usually determined by the start of the German course, which starts on the first workday of September. You will stay until July or August, until you have completed your examinations.

In the winter semester, lectures start in the middle of October, after the intensive language course. If you do not speak German fluently, you have to take this course, and you need the ECTS points anyway. Information about the course can be found here. Note that for FUSION-EP students, there are no prerequsites and no fees.

The obligatory arrival date in 2017 will probably be September 1 (it is usually the first weekday of September). The deadline for registration for this course is May 1st of the same year. In the summer semester, lectures start in April. Please tell us your planned arrival date as soon as possible. Do not delay your arrival for matters than can be dealt with in Stuttgart. Please refer to the academic calenar here.

For first year students, it is vitally important to get a German bank account, and to communicate this to Frank Janssens in Gent. You cannot receive your grant money into an account in your home country. There is a bank on campus where you can easily get an account when you arrive.

You must also contact our Office for International Affairs (IA) to get additional information about the university and housing. They will also work on your admission (Zulassung) to Stuttgart University.  Everyone needs to pick up their welcome package from IA after arrival. It contains the necessary documents for your admission.


International Affairs Contact
Name Bernadette Burger
Address Universität Stuttgart
Internationale Angelegenheiten
Internationales Zentrum (IZ)
Pfaffenwaldring 60
70569 Stuttgart
Telephone 0049 711 685 68547
Fax 0049 711 685 68600


The IZ also has some general information for new students here.

Where to stay

Living expenses in Stuttgart are about 750 € per month. Student housing is available on the university campus in Stuttgart-Vaihingen (S-Bahn/Metro station "Universität"), where all your courses are going to be. This is the easiest solution and it is also reasonably priced. It is therefore highly recommended that you apply for student housing (see below). More information about the dorms is at

Important notes regarding student dorms:

  • you are given preference over non-exchange students
  • you cannot choose your dorm
  • only students are allowed to live in the dorms (no family)
  • student housing keys can only be received on weekdays (but you can try to arrange for someone else to pick them up via the welcoming service)
  • sometime in July/August, you must pay a security deposit and rent to secure your room. You must be reachable by email for this
  • you will have a standard room for one person on the Vaihingen campus. The stay will usually be from September 1st to August 31st in the following year, as you will have exams throughout August.

Finding a room on the free market can be very hard from outside! It may be more advisable to get short term accommodations in Stuttgart and then look for private accomodation. See this page for more information

Short term housing (e.g. to bridge those few days between arrival and the start of your lease) is available at the student hotel or at the youth hostel:


Name Internationales Studentenhotel
Address Neckarstraße 172
70190 Stuttgart
Telephone 0049 711 414 300
Fax 0049 711 414 30299


Name ALEX 30 Hostel
Address Alexanderstrasse 30
70184 Stuttgart
Telephone 0049 711 83 88 95-0
Fax 0049 711 83 88 95-20


The IA also has list of short term housing options: Especially the option of sub-leasing a dorm room is useful for terms shorter than a semester.

If you are doing your thesis work at IPP in Garching or at TEXTOR in Jülich, please contact your advisor there for information on housing.

Application forms

First, you need to apply for admission and the language course. Then you are given access to the student housing application. There is also a buddy programme to help you get settled in (optional).

Application information is here.

Download language course applicaton.

Do not fill out last year's applications. You will be informed by email when the registration is open.

As of this semester, a tuition fee for foreign students has been (re-)introduced. It will be covered/reimbursed by the consortium.

All applications are online or by email. All supporting documents must be sent by email to the coordinator, Carsten Lechte.

Please refer to this guide from office for International Affairs (IA) on their webpages While the guide is for ERASMUS students (not ERASMUS MUNDUS), the procedures are nearly the same.

In detail:

  • Registration for admission to the university
    Print, sign, and email the resulting form to me before May 1st. Choose Gent University as home institution, then I can sign the application at the bottom. Use these hints: uniapplication-hints.png. Ignore the language course application form there.
  • Then fill out the German course application.Do not worry if you do not have 200 hours of German, you will be put into a beginner class. Print, sign, and email it to me before May 1st.
  • Housing: Online application. After your registration has been received, you will get an email detailing the process.
  • The international buddy programme (optional)
  • Application for admission and enrolment: this uses the new C@ampus system. You will receive detailed information in due time. The deadline for this is announced with the email.
    Some hints for C@ampus:
    • you do NOT need a learning agreement.
    • you need to pay the semester fee (<200€) yourself and you will then be reimbursed from the FUSION-EP consortium

All application forms have to be signed by hand. Please send the application forms and the supporting documents to me by email before May 1st.

The following supporting documents are necessary:

  • A transcript of your most recent studies, i.e. either of your bachelor/master, or your first FUSION-EP year
  • Your physics bachelor/master or equivalent diploma
  • 1 picture (suitable for a passport)
  • Your official FUSION-EP acceptance letter (the one that looks like this)
  • If you already know German, your German language proficiency certificate


Your courses for the semester are being reorganised with a mobility element and courses at KIT Karlsruhe. We will also have a kick-off meeting before lectures start, where we will go through your time table together.

If you have more questions, do not hesitate to contact me.

Programme Coordinator
Name: Dr. Carsten Lechte